Vertical Applications

Built for your kind of organisation

Vertical Applications are complete applications for particular kinds of organisation, built on the QuiSuite Platform's UK-compliant accounting core. Each one posts straight into your books, so the accounts are always complete.

£5 per month extra on top of QS Accounts: QS Bookings (the Diary and bookings), QS Charity, QS Rental and QS Membership.

On this page: Bookings for Community Enterprises · Rental Property Management · Membership · Charity and Gift Aid

QS Bookings: Bookings for Community Enterprises

Halls, rooms, minibuses and equipment booked in a shared Diary, with every booking ready to invoice.

Booking

• A Diary and a Scheduler: two views of the same bookings, by day, week or resource.
• Clashes refused before they happen; Find Availability shows the free slots for the hours you need.
• Rates by the hour or by the session, worked out for you.
• Facilities booked with the room - tea and coffee, sandwiches, equipment - each with its own charge.
• Key holders and other participants recorded against each booking.

Money

• Invoice Resource Bookings turns the bookings due into sales invoices in a few clicks.
• Billable or free use marked on each booking; nothing invoiced twice.
• Confirmations emailed to the hirer.

Read the step-by-step guide: Example_QSBookings

QS Rental: Rental Property Management

Landlords, properties, tenancies and rent, with client money kept properly apart.

Property and tenancies

• Landlords, properties and their lettable units, with vacancies at a glance.
• Tenancies and leases: rent, deposit, break clauses, rent reviews, notice and ending.
• Tenancy agreements and leases printed from your own templates.

Rent and money

• Raise Rent Charges invoices every rent period due, pro rata where needed.
• Rent for managed properties held as client money; your fees are your income.
• Landlord statements: rent received, less fees and expenses, and the remittance raised for you.
• Non-resident landlord tax withheld where due.

Compliance and upkeep

• Gas, electrical and other safety certificates tracked with their renewal dates.
• Deposits protected within the legal deadlines, with warnings when they are not.
• Maintenance jobs, contractors and their invoices; inspections scheduled and recorded.
• Every call, email, letter and visit kept against the property or tenancy.

Read the step-by-step guide: Example_QSRental

QS Membership: clubs, societies and associations

Everything a club, society or association needs to run its members and its money.

Members

• Members with their type, playing or social, their dues and how they like to be contacted.
• Each member has an account, so every subscription and payment is in the books.
• Subscriptions as service contracts: invoiced, renewed and reminded automatically.

Collecting the money

• Direct Debit mandates for each member.
• Collection runs that produce the Bacs Standard 18 file for your bank, then post the receipts.
• Returned collections marked and left owing.
• Bar and hall takings recorded and banked to the right income accounts.

Running the club

• The AGM and other meetings: notice by email or letter, agenda, attendance against the quorum, minutes.
• Officers and their terms, and the meeting that elected them.
• Members who don't play reached by email or by post, with letters and address labels.
• Membership, dues owing, takings, collections and meetings reports.

Read the step-by-step guide: Example_QSMembership

QS Charity: Charity and Gift Aid

Claim every penny of Gift Aid you are due, with HMRC's rules checked for you.

Donors and gifts

• Donors with the details HMRC needs; customers already marked Gift Aid declared brought in at a click.
• Gift Aid declarations - written, oral or online, covering past and future gifts - with cancellations.
• Every gift checked against HMRC's rules as it is entered, and the reason shown when it can't carry Gift Aid.

HMRC's rules

• Company gifts, benefits to donors and membership subscriptions handled as HMRC says.
• The 4-year time limit, aggregated small donations and sponsored events.
• The Gift Aid Small Donations Scheme, with its annual and matching limits.

Claiming

• The claim worked out for you: 25p for every pound.
• HMRC's Gift Aid schedule ready to send with Charities Online.
• The claim and HMRC's payment posted through your accounts automatically.
• Reports of gifts by donor, Gift Aid not yet claimed, and every claim.

Read the step-by-step guide: Example_QSCharity

Ask for a demonstrationSee the prices

See also: The QuiSuite Platform Optional modules Licensing and the free trial